Minutes – July 28, 2010

Governing Council DRAFT Meeting Minutes

July 28, 2010 6:00 pm

Procedural Items:

1. Welcome/Call to Order: Meeting called to order by Chair Naomi Swinton at 6:07 PM

2. Establish quorum: Quorum established

3. In attendance: Governing Council members Naomi Swinton (Chair), Kim Kirkpatrick (Vice-Chair), Suzanne DeVos-Cole, Caroline Garduño-Lopez, Sally Flores, Pat Leahan (Secretary); Director Cindy McLeod; Teacher John McLeod; WLV Business Manager Dawn B. Excused: Governing Council members Diane Moore, Chris Cudia, Diana Whitten

4. Approval of agenda: Motion by Caroline, Second by Sally, all approved, motion passed

5. Approval of 23 June 2010 Meeting Minutes: Motion by Suzanne, Second by Sally, all approved, motion passed

6. Confirm date of next regular meeting: 25 August 2010


Public Comments, Student and Amigos Reports:

7. Director’s Report: Cindy McLeod (see attached)

Also, teacher John McLeod gave a report on upcoming expeditions, including the 7th/8th-grade trip to Heart Butte, Montana.

8. Business Manager Report: PED just announced today a 3.2% PED budget cut immediately across the state.

9. Amigos de Rio Gallinas Report: Next meeting of Amigos is 4PM Fri., July 30th at Travelers Café; They are working on finalizing the letter to send to parents/guardians listing events for the upcoming school year. They will have a frito pie booth at the People’s Faire (Aug. 14th – 15th) that will hopefully raise some money for the school. Diana Whitten is the new treasurer, Chris Ruge is the secretary, Anna Ortega is the events coordinator, Anna’s mom is the food sales coordinator, and Annie Ruge is the president.


Executive Session: personnel issues

10. No executive session needed

Action Items

11. Approval of BARS: No BARS

12. Approval of budget transfers: No budget transfers

13. Approval of revision of office staff salary schedule:

Motion by Suzanne, Second by Kim, all approved, motion passed

14. Approval of out-of-state trip for 7th and 8th graders:

Motion by Kim, Second by Caroline, all approved, motion passed

15. Approval of Director’s contract: No action needed

16. Approval of Governing Council response to audit finding:

Motion by Pat, Second by Suzanne, all approved, motion passed


Old Business:

Outstanding Items from Previous Meetings –

17. Finance Subcommittee and Audit Committee discussion – PED will be clarifying in greater detail upcoming; Caroline will advise us as she learns more about the requirements, etc. And Naomi will appoint members to the committees. For the August meeting, we need an action item for committee appointments. Kim will send us the PED letter re: HB227.


New Business:

18. Discussion of the Legislative Finance Committee (LFC) Report – Bring Executive Summary to next Governing Council meeting so we’re all familiar with the report. In August, we should consider if we want to respond with an OpEd or meet with parents. Let’s think about how we want to handle it and respond.

19. Additional space rental – Amigos has rented an additional small space to use.

20. Grants update – Cindy is working on some grants.

21. Strategic Planning Document – Suzanne will give us a report at our August meeting.

22. Plan for Review of Charter – Chris, Pat, Sally and Kim will meet prior to August meeting to begin planning for review of our charter.

23. Discussion re: Master Plan – Caroline will call Antonio Ortega (architect) to make sure if and how RGS is being included in the Master Plan. We talked about the options for the school building. Dawn suggested that this be a topic for a study session for the WLV School Board to include RGS. WLV will possibly be having a meeting August 4th or 5th, and we’re wondering if we can be on the agenda. So we should probably draft a letter to the WLV Finance Committee concerning a proposed board study session re: WLV purchasing the Socorro St. site.


Adjournment

24. Motion by Pat, Second by Sally, all approved, motion passed

Meeting adjourned at 8:10PM