Minutes – December 9, 2009

December 9, 2009

Budget Discussion 5:30 PM

Governing Council Regular Meeting 6:00 – 8:00 PM

 

Budget Discussion:

In attendance: Cindy McLeod (Director), Governing Council members Naomi Swinton, Kim Kirkpatrick, Caroline Garduño-Lopez, Suzanne DeVos-Cole, Chris Cudia, Diane Moore, Pat Leahan, Student rep Marisol Meyer

Purpose of meeting is for budget self-education. No action is discussed or taken. The Governing Council expressed concerns re: lack of information and expertise, as well difficulty in obtaining accurate and timely information about our budget from the WLV School District business office. We are also concerned that we were not represented at the exit audit, as we have been in previous years.

The regular monthly meeting follows this meeting.

 

 

Governing Council Regular Monthly Meeting:

Procedural Items:

1. Welcome/Call to Order: Meeting called to order by Naomi Swinton, Chair at 6:30 PM

2. Establish quorum: Quorum established

3. In attendance: Cindy McLeod (Director), Governing Council members Naomi Swinton (Chair), Kim Kirkpatrick (Vice-Chair), Caroline Garduño-Lopez (WLV School Board Rep.), Suzanne DeVos-Cole, Chris Cudia, Diane Moore, Pat Leahan (Secretary), [Diana Whitten, excused]; Student rep. Marisol Meyer, [Cat Leger, excused] [Jaibo Bailey, absent]

4. Approval of agenda: Consensus

Approve agenda with addition of “Budget Discussion” under New Business – Motion by Suzanne to approve agenda as amended, second by Chris, all approved, motion passed

5. Approval of Minutes: Motion by Chris, second by Kim, all approved, motion passed

6. Confirm date of next regular meeting: Jan. 27, 2010, 6-8:00 PM (4th Wed. of month)

 

Public Comments, Student and Amigos Reports:

7. Director’s Report (see attached) Cindy McLeod

8. Amigos de Rio Gallinas Report: Naomi Swinton

Coffee bean sales went very well, successful fundraiser; next fundraiser is Tue. Feb. 2rd, Ilfeld Auditorium, Celtic entertainment, silent auction; Gratitude to Abi for her great work with the Grow Dome

9. Student Representatives: Marisol talked about the upcoming “Choose Your Weapon Summit: Fighting Nonviolently” (Jan. 17 and 18), and that she will be co-facilitating a workshop called “Play Back.” Marisol reported on the float they had in the Las Vegas Holiday Light Parade, and all the hard work they put into it. The theme of the float was “Accept Diversity.”

 

Executive Session: none needed

 

Action Items:

10. BAR Increase $3,617.90 Insurance payment 71000 2600 55915

Motion by Kim, Second by Suzanne, all approved, motion passed

11. Transfer

71000 2100 53213 to 71000 2100 53213 $600.00

OT to Psychologist

71000 2400 55915 to 71000 2600 53215 $1.,000

contract services office support to contract services maintenance

Motion by Kim, second by Diane, all approved, motion passed

 

Old Business:

12. Outstanding Items from Previous Meetings:

Pat reported on some items learned in the Governing Council training of 4 Nov. 2009; Chris suggested that we review nepotism policy; We will consider, as an action item, a nepotism waiver based on the Anti-Nepotism Provision (NMSA § 22-8B-10)

13. Naomi looked into getting a plaque in honor of former Governing Council member Steve Flores; Suzanne will donate a fruit tree to plant in honor of Steve

 

New Business:

14. Election of New Council Member:

Three candidates (Sally Flores, John Braman, and William Gonzales) applied to fill the seat left open when member Steve Flores passed away. This community member position is in effect until June 2011. Resumes and letters of interest were presented and discussed for each candidate. 1 abstention (Kim). Sally Flores elected. In January, Governing Council members will invite Sally to visit the school with them.

15. Review End of Year Calendar of Events:

Friday, 2:00 PM, 4th-5th grade celebration of learning

 

16. Budget Discussion:

We should invite the auditor (JJ Griego) to our meeting so we can have the opportunity to participate in an exit audit, and to have them explain the audit to us. We would like to have the business manager present at our monthly meetings.

Kim will invite auditor to meet with us. Kim will check with Charter School Coalition to see if there is any training. Cindy will ask Naomi Vicente to meet with us. We are concerned about budget, timely and accurate information.

17. Discussion of “Charter School University Book Section 1: A New Kind of Accountability”

Naomi has not yet received the books for the rest of the Governing Council, so we will delay this discussion until everyone has a copy of the book.

 

Adjournment:

18. Motion and second to adjourn, all approved, motion passed

Meeting adjourned 8:14 PM